• Manage the issuance, distribution, and tracking of purchase order numbers.
• Review all invoices for proper authorization, accurate general ledger coding, and complete supporting documentation prior to payment processing.
• Enter and post all accounts payable invoices into the accounting system accurately and in a timely manner.
• Reconcile and enter monthly corporate credit card (Visa) statements into accounting system.
• Ensure proper payment is completed (either hard copy or electronic payment).
• Administer and maintain the Payment Assist platform.
• Monitor and track all contract and subaward spending.
• Track remote/home equipment purchases for staff; maintain asset logs and coordinate with HR to ensure compliance with applicable program policies.
• Maintain complete and organized AP files in accordance with KSTC’s document retention policies and federal record-keeping requirements under 2 CFR 200.
• Prepare and file annual IRS 1099 forms; maintain W-9 records for all applicable vendors throughout the year to ensure accurate year-end reporting.
• Develop, document, and keep current all standard operating procedures and work instructions for the AP function to support cross-training and audit readiness.

• Associate’s degree in Accounting, Finance, or related field required.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and commitment to data accuracy.
• Experience with accounting software.

• Three or more years of accounts payable experience, preferably in a nonprofit, government contractor, or grant-funded environment.

• Highly organized and self-directed, with the ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Genuine commitment to KSTC’s mission of advancing science, technology, and economic development in Kentucky.
• Collaborative and service-oriented; able to work constructively with accounting colleagues, program managers, and senior leadership across a diverse organization.

• KSTC’s primary office is located in Lexington, Kentucky. This is a hybrid role requiring regular in-office presence, typically three days per week.
• The above statements describe the general nature and level of work performed by individuals assigned to this job. It is not an exhaustive list of all duties and responsibilities required. Other duties may be assigned as determined by management.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities.

COMPANY OVERVIEW

KSTC is an innovative organization looking to change the way businesses manage human resources and payroll administration. At KSTC, we believe that our employees are our greatest asset. We strive to create an environment that is welcoming, entrepreneurial, inclusive, and rewarding. Join our team today and help us build something meaningful. But first, here’s a little more information about what we do.

BENEFIT PROGRAM

• Featured benefits for full-time team members include:
• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Generous paid time off policy
• Generous holiday schedule

Equal Opportunity Employment

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.